Privacy Notice

Be-IT Projects Limited Privacy Notice – Website and Customers

Welcome to Be-IT Projects Limited’s privacy notice.

Who We Are

Be-IT Projects Limited is a company registered in Scotland (SC660254) with our registered office at 7th Floor, 78 St Vincent Street, Glasgow, United Kingdom, G2 5UB (“Be-IT Projects”, “we”, “our”). Be-IT Projects takes your privacy seriously. We respect your privacy and appreciate the importance of protecting your personal data and processing it in accordance with the UK data protection legislation.

Be-IT Projects is a ‘data controller’ under the UK General Data Protection Regulation. We are notified as data controllers with the Information Commissioner’s Office and our registration number is ZB342533.

We comply data protection laws, including, but not limited to the Data Protection Act 2018, the UK General Data Protection Regulation, the Privacy and Electronic Communications Regulation 2003 and all other relevant data protection legislation in force and as amended or replaced from time to time.

We have appointed RGDP LLP as our DPO. RGDP LLP Level 2, One Edinburgh Quay, 133 Fountainbridge, Edinburgh EH3 9QG Telephone; 0131 222 3239, Email; [email protected].

This privacy notice will inform you as to how Be-IT Projects looks after your personal data when you visit our website (regardless of where you visit it from) and when you provide us with personal data. It will also tell you about your privacy rights and how the law protects you. It aims to give you information on how Be-IT Projects collects and processes your personal data through your use of our website and otherwise, including any data you may provide when you register with us.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice so that you are fully aware of how and why we are using your data. This privacy notice supplements other privacy notices and is not intended to override them.

Be-IT Projects is a recruitment business which provides services to its clients for IT projects. Be-IT Projects must process personal data (including sensitive personal data) so that it can provide these services. In doing so, Be-IT Projects acts as a data controller.

You may give your personal details to Be-IT Projects directly, such as on a form or via our website or we may collect them from another source such as a jobs board.. Be-IT Projects must have a legal basis for processing your personal data. For the purposes of providing you with services we will only use your personal data in accordance with this privacy notice. At all times we will comply with current data protection laws.

Collection and Usage of Personal Data

Be-IT Projects will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with services or information about the services we can provide. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

Lawful Basis for Processing Data

We will only process your personal data on one or more of the following legal bases:

• Contract, including pre-contract negotiations
• Consent
• Our legitimate interests
• Vital interests
• Public task in the public interest or with official authority
• Legal obligation

Information We Receive from Other Third Parties

Categories of data: Be-IT Projects may collect the following personal data regarding you from other sources, including:

Personal data:

• Name, address, mobile no, email
• National insurance no.
• Nationality (through right to work check)
• Social media accounts
• Career history, skills and qualifications
• Criminal convictions

Be-IT Projects may source your personal data/sensitive personal data as follows:

• From subsidiary and holding companies of Be-IT Projects as defined in section 1159 of the Companies Act 2006
• From various jobs boards such as Total Jobs, S1, Monster, Jobsite, Jobserve, Indeed, LinkedIn or any other relevant suitable job related source
• From Twitter, Facebook and other social media sites
• From a former employer
• From a referee whose details you have given to us
• From software providers who we use to support our services including Experium, Due-Dil, Lead Forensics, Apollo.IO, Government Agency websites and providers
• From cookies – for further details, see “Cookies” below

This information will often come from a publicly accessible source.

Overseas Transfers

Your information will only be processed within the United Kingdom except where international transfers are authorised by law or with your consent.

Data Retention

Be-IT Projects will retain your personal data only for as long as is necessary for the purpose we collect it. Our retention periods are based on legal obligations and / or best practice.

Your Rights

Please be aware that you have the following data protection rights:

• The right of access to your personal data;
• The right to rectification of your personal data;
• The right to erasure of your personal data;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances; and
• The right to object to the processing of your personal data.

If you believe that any of your data that Be-IT Projects processes is incorrect or incomplete, please contact us using the details above.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

Automated Decision-Making

Be-IT Projects does not use automated decision-making.

How we share Your Data

We may disclose your personal data to any of our employees, officers, contractors, insurers, professional advisors, agents, suppliers or subcontractors and healthcare providers insofar as reasonably necessary, and in accordance with data protection legislation:

• With your consent;
• To our clients or third parties acting on behalf of our clients;
• To third parties, in order to further the recruitment process;
• To the extent that we are required to do so by law (e.g., Company Act 2006);
• To protect the rights, property and safety of us, our clients, users of our website and other persons;
• In connection with any ongoing or prospective legal proceedings;
• To the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling;  and
• To another organisation if we enter into a joint venture or merge with another organisations.

Cookies

Be-IT Projects may obtain data about you from cookies.  These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

For more information concerning Cookies please refer to our Cookie Notice, which is located at: Cookie Notice – Be-IT Projects

Links to External Websites

Be-IT Projects’ website may contain links to other external websites. Please be aware that Be-IT Projects is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy notice applies solely to information collected by Be-IT Projects’ website.

Data Security

Be-IT Projects take appropriate security measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access when it is being transmitted, stored or otherwise processed.

Only employees, contractors, suppliers and third parties who need the information to perform a specific job (for example, consultants, our accounts clerk, or a marketing assistant) are granted access to your information.

Be-IT Projects uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email and the Internet is not entirely secure and for this reason Be-IT Projects cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email and the Internet.

If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security of our website, you can email Nikola Kelly at [email protected]

Changes to this Privacy Notice

We will update this privacy notice from time to time. We will post any changes on the statement with revision dates.

Complaints or Queries

If you have any queries or wish to complain about this privacy statement, or any of the procedures set out in it, please contact Nikola Kelly at [email protected]

Alternatively, you can contact our data protection officer, RGDP LLP, using the email address [email protected]

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Page last updated: 19 February 2023